Transcript of the video:
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Unknown
I'm Shelly Ivey and I'm the executive director for Boys and Girls
Clubs of Emerald Valley in Eugene, Oregon, and been with the
organization for the last six years.
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Unknown
We have grown exponentially
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Unknown
and so we've added more staff with more credit cards. And I needed a
way to be able to manage all those credit cards and track receipts.
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Unknown
you would go and make purchases, you'd get receipts, and then you had
to have, like, this form that you would fill out and put a bunch of
information on it, and then you had to staple it and then fax it over
to another staff,
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when I first started here, we probably had
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six people within our club that had credit cards
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And we track it down to the last cent.
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I am collecting those receipts.
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I am scanning them into my computer, I'm uploading them to QuickBooks.
I'm categorizing them.
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Unknown
Our staff are then able to just focus our efforts directly on the
kids, and not necessarily thinking about
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the block of time at the end of every month that they're gonna have to
catch up on a pile of receipts.
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You imagine that's probably 3 or 4 hours every month that a team
member would need to be sitting down and focused on that.
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now everyone has their card through the business center and they
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get the receipt. They take a picture of it on their phone.
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It uploads directly to the app,
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they
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class
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an account it
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And that automatically translates into QuickBooks. And it's done.
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I go in, I make the purchase, I take the picture right away, we're
straight on to the next thing. And it's not an extra task.
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if spend management went away tomorrow, we would go back to our paper
receipts and it would probably add another
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2 to 3 hours into my workweek
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We have more staff now than we used to, so that means more credit
cards, more information, more tracking.
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we're on a path of growth right now, and we have to be able to keep up
with the pace and the number of staff we're hiring to meet the needs
for kids in our community.
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Unknown
I would recommend this platform to any nonprofit
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Unknown
As you start to add more team members and more staff, it's just so
important that we have a strong infrastructure to to run a strong
business.